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Final Grades Instructions for Faculty
Final Grades are entered via the Final Grades page in Self Service. To view past semesters' grades, use the Faculty Grade Summary in Self Service.
Late grades delay graduation and end of semester processing. Please adhere to the following deadlines.
Fall grades are due by 4pm on the day after the observance of New Year’s Day.
Spring, graduating students and masters grades are due by 5pm on the day after final exams end for seniors.
Spring, non-graduation students grades are due by 4pm on the day after Commencement.
If you are unable to submit a grade for a student because either the student's name does not appear or the student never attended, email email@example.com. Please provide a reason.
Audits will be posted by the Registrar's Office. Please email us if the student did not attend the class for the entire semester.
Incompletes cannot be assigned through Self Service. Arrangements must be made with the student’s dean and paperwork must be signed and submitted to the Office of the Registrar. Leave the grade as “None” if incomplete paperwork has been submitted.
Pass/Not Pass appears if your course has been approved for this.
Satisfactory/Unsatisfactory appears when a student has been approved to to take your course on this basis. "S" should be awarded for work completed at or above a "C-" level.
Honors Study or Master's Thesis
Fall - Grades of "IP" may not be assigned through Self Service. Students will automatically receive a temporary grade of "IP" for this semester, entered by the Office of the Registrar staff. If you have a student who has not successfully completed the first half of his/her Honors Study/Master's Thesis, email us.
Spring, Honors Study - If the student is not earning an A or A-, email us for the student’s registration to be changed to an Individual Study. Unless otherwise instructed, the grade assigned for the second half of the course will also be assigned to the first half.
Spring, Master’s Thesis - If the thesis is accepted, assign a “P” and the Registrar's office will assign it for the fall.
Grades may be changed using Self Service until the grades are uploaded into students' Academic History shortly after the grading deadline. To change a grade after an upload, please email firstname.lastname@example.org. During the Spring semester the Office of the Registrar uploads grades twice. The first upload occurs just after grades for graduating students are due. ALL grades (not just senior grades) that have been entered at this time will be uploaded. The second upload occurs just after grades for non-graduating students are due. Rolled grades are indicated on the Final Grades page.
Using the Page
Click the drop-down arrow in the Grade column and scroll to select the appropriate grade for each student. Only valid grade options will display.
Click the Submit button to transmit grades. You will lose your work if you leave the page without clicking the Submit button. The final grade page times out after 15 minutes.
If your course enrollment exceeds 25, click on the hyperlink(s) 1 - 25 or 26 - xx and/or 50 - xx at the top or bottom of the page, to display and grade the next set of records.